motions and proxy voting proposals

Thomas Nadeau <tnadeau@...>

I have tried to capture the details of our discussion last week. Please
comment on the proposal below so that we can amend the process as soon as


Email-based or Proxy-based Voting

This proposal amends the existing TSC voting procedures that stipulate
that voting by TSC members must be done "in person" during scheduled


Before being put to a vote, motions presented before the TSC must be
raised publicly on the development mailing-list for a minimum of 4
business days prior to a vote. This will give a chance to the wider
community to express their opinion as well as accommodate the
that members might not attend a meeting and vote in person. Motions
not posted to the list will not be considered official motions.

TSC members can vote via email positively, negatively, or abstain as is
the case
today, but must voice their votes in writing on the public mailing list.
will serve as the official written public record of their vote.
Members or their proxies and designates that do not vote or have their
votes received by the chair via the official mailing list will be counted
as no-vote.

Decisions need more positive votes than negative votes (ties mean the
motion is rejected), and a minimum of positive votes of at least one
third of the total number of TC members (rounded up: in a board with
8PTLs+5 that means a minimum of 5 approvers).

Proxy Delegates

Any Technical Steering Committee (TSC) member may designate a proxy to
attend a meeting in their place. This change must be sent to both the
TSC (private) list as well as the TSC chair in writing at least 1
hour prior to the expiration period of a motion for a vote. This person
may place votes on behalf of the TSC member both in person at a meeting,
or via email in case they cannot attend the meeting for the period
of 1 meeting unless otherwise stipulated.

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