Resending with edits provided from folks like Chris and Dave.

--Tom




Email-based or Proxy-based Voting

This proposal amends the existing TSC voting procedures that stipulate
that voting by TSC members must be done "in person" during scheduled
meetings.


Motions

Before being put to a vote, motions presented before the TSC must be
raised publicly on the development mailing-list for a minimum of 4
business days prior to a vote. This will give a chance to the wider
community to express their opinion as well as accommodate the
possibility that members might not attend a meeting and vote in person.

TSC members or their designated proxy can vote via email positively,
negatively, or abstain as is the case today, but must voice their votes
in writing on the public mailing list.

This will serve as the official written public record of their vote.
Members or their proxies and designates that do not vote or have their
votes received by the chair via the official mailing list will be counted
as "abstain".

Decisions need more positive votes than negative votes (ties mean the
motion is rejected), and a minimum of positive votes of at least one
third of the total number of TC members (rounded up: in a board with
8PTLs+5 that means a minimum of 5 approvers).


Proxy Delegates

Any Technical Steering Committee (TSC) member may designate a proxy to
attend a meeting in their place. This change must be sent to both the
TSC (private) list as well as the TSC chair in writing at least 1
hour prior to the expiration period of a motion for a vote. This person
may place votes on behalf of the TSC member both in person at a meeting,
or via email in case they cannot attend the meeting for the period
of 1 meeting unless otherwise stipulated.

Folks, please read this for Thursday's meeting. Thanks, --dmm

A few thoughts inline…

On May 16, 2013, at 12:11 PM, Thomas Nadeau <tnadeau@...> wrote:

Resending with edits provided from folks like Chris and Dave.

--Tom




Email-based or Proxy-based Voting

This proposal amends the existing TSC voting procedures that stipulate
that voting by TSC members must be done "in person" during scheduled
meetings.


Motions

Before being put to a vote, motions presented before the TSC must be
raised publicly on the development mailing-list for a minimum of 4
business days prior to a vote. This will give a chance to the wider
community to express their opinion as well as accommodate the
possibility that members might not attend a meeting and vote in person.

TSC members or their designated proxy can vote via email positively,
negatively, or abstain as is the case today, but must voice their votes
in writing on the public mailing list.

This will serve as the official written public record of their vote.
Members or their proxies and designates that do not vote or have their
votes received by the chair via the official mailing list will be counted
as "abstain".

Decisions need more positive votes than negative votes (ties mean the
motion is rejected), and a minimum of positive votes of at least one
third of the total number of TC members (rounded up: in a board with
8PTLs+5 that means a minimum of 5 approvers).

I am a little concerned with this provision. Consider for example a vote raised
over the Christmas holidays, with only three TSC members voting at all.
The TSC charter is pretty clear currently that simple majority should be used
for decisions of the TSC, and that feels right.

Proxy Delegates

Any Technical Steering Committee (TSC) member may designate a proxy to
attend a meeting in their place. This change must be sent to both the
TSC (private) list as well as the TSC chair in writing at least 1
hour prior to the expiration period of a motion for a vote. This person
may place votes on behalf of the TSC member both in person at a meeting,
or via email in case they cannot attend the meeting for the period
of 1 meeting unless otherwise stipulated.







_______________________________________________
TSC mailing list
TSC@...
https://lists.opendaylight.org/mailman/listinfo/tsc

On 5/23/13 11:23 AM, "Ed Warnicke (eaw)" <eaw@...> wrote:

A few thoughts inlineŠ

On May 16, 2013, at 12:11 PM, Thomas Nadeau <tnadeau@...> wrote:

Resending with edits provided from folks like Chris and Dave.

--Tom




Email-based or Proxy-based Voting

This proposal amends the existing TSC voting procedures that stipulate
that voting by TSC members must be done "in person" during scheduled
meetings.


Motions

Before being put to a vote, motions presented before the TSC must be
raised publicly on the development mailing-list for a minimum of 4
business days prior to a vote. This will give a chance to the wider
community to express their opinion as well as accommodate the
possibility that members might not attend a meeting and vote in person.

TSC members or their designated proxy can vote via email positively,
negatively, or abstain as is the case today, but must voice their votes
in writing on the public mailing list.

This will serve as the official written public record of their vote.
Members or their proxies and designates that do not vote or have their
votes received by the chair via the official mailing list will be
counted
as "abstain".

Decisions need more positive votes than negative votes (ties mean the
motion is rejected), and a minimum of positive votes of at least one
third of the total number of TC members (rounded up: in a board with
8PTLs+5 that means a minimum of 5 approvers).

I am a little concerned with this provision. Consider for example a vote
raised
over the Christmas holidays, with only three TSC members voting at all.
The TSC charter is pretty clear currently that simple majority should be
used
for decisions of the TSC, and that feels right.

I think a simple majority is what that paragraph meant. We could just
say "Decisions require a simple majority"

--Tom

Proxy Delegates

Any Technical Steering Committee (TSC) member may designate a proxy to
attend a meeting in their place. This change must be sent to both the
TSC (private) list as well as the TSC chair in writing at least 1
hour prior to the expiration period of a motion for a vote. This person
may place votes on behalf of the TSC member both in person at a
meeting,
or via email in case they cannot attend the meeting for the period
of 1 meeting unless otherwise stipulated.







_______________________________________________
TSC mailing list
TSC@...
https://lists.opendaylight.org/mailman/listinfo/tsc

Here is the openstack TC wording

https://wiki.openstack.org/wiki/Governance/Foundation/TechnicalCommittee

So the action was for the TSC folks to review that bare text and comment
on how to modify it for our use. Please keep in mind that during our
discussion these points were raised as desirable goals:

1) quorum needed
2) simple majority for votes
3) 4 days notice for proposed votes (at least for major items)
4) All TSC members attend each meeting or their delegate
5) It seemed that we did not want email based voting based on #4 above.


--Tom